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1. INTRODUCTION

1.1. Human Rights for Ukraine (HR4U) Project, UNDP Ukraine

Human Rights for Ukraine (HR4U) Project (2019 – 2023) funded by the Danish Ministry of Foreign Affairs and implemented by UNDP Ukraine is a nation-scale 5-year initiative. The project is an integral part of UNDP democratic governance and reform portfolio that strengthens accountable and responsive public institutions and trust in state-society relations, respect of the rule of law and human rights, and inclusive political processes and social policies, with a specific focus on women, youth and disadvantaged groups. 

The Project’s overall goal is to promote human rights through strengthening capacities of the national actors to effectively promote, protect and observe human rights and integrate human rights-based approach (HRBA) into the national and local policies all over Ukraine including conflict area. The project is aimed at increasing the capacity of the National Human Rights Institution and promoting human rights initiatives among all national stakeholders, including core duty-bearers in the legislative and executive branches, sub-national and local authorities, and civil society organizations.

The Project’s interventions are grouped under the following key areas reflecting the human rights development challenges:

·         Supporting promotion of social and economic rights at the local level, including rural areas, and mitigating the negative effects of the decentralization process and other reforms;

·         Enhancing capacities to protect, sensitise and prevent human rights violations related to the conflict in eastern Ukraine and the ongoing crisis;

·         Increasing human rights awareness among the population, and the human rights culture of duty-bearers;

·         Promoting human rights for journalism curriculum by engaging human rights journalists and students to the human rights training activities in close cooperation with civil society and human rights activists.

1.2. General information

The present Call for Proposals (CfP) addresses the following themes, which broadly encompasses the issues of human rights defense and promotion in Ukraine:

·         The integration of the HRBA and the gender-based approach (GBA) into the reform agenda through Ombudsperson Office and CSOs raising awareness and human rights accountability of the duty-bearers at all the levels;

·         Addressing needs of the conflict-affected population to exercise their rights, including international advocacy and work with conflict-affected (including internally displaced) men and women, and other vulnerable groups;

·         Support cooperation between the Ombudsperson Office and human rights SCOs;

·         Making human rights a mainstream for journalism professors and students across Ukraine and raising their awareness about journalism ethics standards. 

1.3. Objectives of the Call for Proposals

The overall aim of the present call for proposals is supporting and strengthening the key human rights stakeholders and actors in order to promote and defend human rights in Ukraine.

There are 3 lots within this CfP:

·         Lot 1 – Developing training programs for duty-bearers on human rights and HRBA.

·         Lot 2 – Reinforcing the work of the Ombudsperson’s Office through targeted CSO project support.

·         Lot 3 - Raising ethical standards and integrating human rights into journalistic education.

Lot 1 “Developing training programs for duty-bearers on human rights and HRBA” supports CSOs initiatives aimed at creating and implementing human rights training programmes on national and local levels in cooperation with the National Agency of Ukraine for Civil Service.

Under lot 1, grants will be awarded to a CSO/s or a coalition (platform, network) of CSOs in order to

·         assemble high-level experts to develop a human rights course;

·         in close cooperation with the National Agency of Ukraine for Civil Service develop the online and off-line courses and training packages for ToT;

·         Launch the human rights course and implement it to the education for civil services all-over Ukraine

·         Conduct ToT.

Lot 2 “Reinforcing the work of the Office of the Ombudsperson through targeted CSO project support” addresses issues in the area of human rights which correspond the priorities of the Ombudsperson Office and complement the country’s human rights improvement agenda.

Under Lot 2, grants will be awarded to a CSO/s or a coalition (platform, network) of CSOs that carry out the following activities (list is indicative and not exhaustive):

·         Conducting on the-ground monitoring, filed visits, fact-finding missions to collect data on human rights situation;

·         Strengthening human rights protection mechanisms in the regions;

·         Building capacities of duty-bearers on human rights issues, especially in the priority areas of the Ombudsperson Office;

·         Engaging in thoroughly-designed advocacy and lobbying activities in the field of human rights protection and promotion;

·         Conducting educational and awareness campaigns on human rights for both rights holders and duty bearers target audience;

·         Strengthening strategic, managerial, advocacy, and monitoring capacities of the CSO’s in producing data-based analytical products, conducting advocacy activities, and deploying preventive measures to minimize human rights violations.

Lot 3 “Raising ethical standards and integrating human rights into the journalistic education” to make human rights standards a part of journalistic education and encourage journalistic universities to introduce the course on human rights into their curriculum.

Under Lot 3, grants will be awarded to a CSO/s or a coalition (platform, network) of CSOs that carry out the following activities (the list is indicative and not exhaustive):

·         Building capacities of journalism professors from at least 20 journalistic faculties/institutions from across Ukraine by developing and conducting a thoroughly-designed course on human rights which would also include modules on ethical standards, HRBA principles, tolerance and gender mainstreaming;

·         Raising awareness among journalism students on human rights and ethical standards through specific activities targeting young and future journalists;

·         Conducting educational and raising awareness campaigns to promote human rights in journalism;

·         ToT for journalism professors to upgrade their skills in developing and teaching human rights courses in journalism education.

For all the lots:

ü  Eligible project proposals should reflect a Human Rights Based Approach (HRBA) to programming with a comprehensive account for gender-sensitive and gender-balanced programming.

ü  Preference would be given to a coalition (platform, network) of organizations.

2. ELIGIBILITY CRITERIA

In order to be reviewed and evaluated, applications must be submitted by eligible organizations or coalition (platform, network) of organizations and include eligible projects proposals and costs.

2.1. Eligible organizations

Organizations eligible to receive funding through this Call for Proposals must meet the below criteria (if the project is submitted jointly by a coalition (platform, network) of organizations, the leading organization should meet below criteria):

·         Have a status of a non-governmental public or charitable organization officially registered in Ukraine;

·         Have a track record of at least 1 year of active operation in the area of human rights, anti-discrimination, legal education, legal aid provision, rights promotion, lobbying, and awareness raising, etc.;

·         Have a proven record of relevant project implementation and reporting.

Proposals from organizations or coalition (platform, network) of organizations that do not pass the eligibility criteria will not be considered.

2.2. Eligible costs

Eligible costs must:

o   Be necessary for carrying out the project activities;

o   Have actually been incurred by the applicant during the implementation period;

o   Comply with the principles of sound financial management, in particular, value for money and cost-effectiveness;

o   Be properly recorded, identifiable and verifiable, and be backed by original supporting documents.

Grants may only be used to cover the following costs:

o   Staff salaries and expert fees;

o   Goods and services necessary for project activities;

o   Communication and information services;

o   Purchase of consultative services provided that these are essential to project goals and objectives;

o   Renting, catering, and other services envisaged by the project activities;

o   Printing and copying;

o   Communication costs;

o   Consumables and supplies;

o   Travel costs (provided that travel complies with internal UNDP regulations);

The following costs are ineligible:

o   Costs of project proposal preparation;

o   Debts reconciliation;

o   Currency exchange losses;

o   International travel.

Not more than 10% of the grant funds may be spent on equipment, provided a clear justification is offered as to its need to achieve project goals.

2.3. Eligible applications

In order to be admitted in the review process, applications must include the full package of documents as stated in the section “Application Process” of this CFP, and be submitted in the form and on the time described further in this CFP. UNDP will determine eligibility of applications, and will prepare the eligible applications for the review and evaluation by the Grant Appraisal Committee.

3. APPLICATION PROCESS

This CfP will be advertised through UNDP Ukraine (www.undp.org.ua) web site.

Applications (project proposals) must be developed in Ukrainian according to this CFP and the Application Form (Attachment 1)

The application package shall consist of:

1. Duly filled out application form with relevant attachments;

2. Copy of the organization’s statute (PDF);

3. Copy of the organization’s registration certificate (in PDF);

4. Copy of the organization’s bank account certificate (in PDF)

5. Resumes of key project staff (in PDF, or Word);

The application package needs to be sent to: grants.ua@undp.org , indicating “Supporting human rights actors to promote and defend human rights in Ukraine” in the subject line of the letter. The package should be sent in one file ((*.zip or *.rar without password) and the size should not exceed 5 MB.

ATTENTION: Proposals send by regular post, currier or fax will not be considered.

4.  SELECTION PROCESS

4.1. Assessment procedures

UNDP “Human Rights for Ukraine” project (HR4U) will manage all the activities associated with this CFP with participation and supervision of at least one representative of the UNDP Country Office staff, to ensure full transparency and equity of the process,

HR4U forms a Grant Appraisal Committee (GAC) that will select and approve the grant projects. The UNDP will conclude grant agreements with the winning organizations whose projects will be recommended for funding by the Grant Appraisal Committee.

The Grant Appraisal Committee is an authorized body in charge of the review, selection, and approval of submitted grant project proposals. The Grant Appraisal Committee shall have the following tasks:

1.       Review and evaluate grant project proposals;

2.       Recommends or rejects project proposals for funding.

Grant Appraisal Committee may decide to request independent expert opinion during the grant project selection process. The Grant Appraisal Committee meeting will be organized and facilitated by HR4U staff.

4.2. Selection process

  • HR4U pre-selects project proposals against the eligibility criteria to be admitted for the GAC review;
  • GAC selects projects proposals based on evaluation criteria and recommends them for funding;
  • UNDP assesses the organizational capacity of the short-listed CSOs using simplified assessment, i.e. their capacity to achieve project results and ensure the appropriate use of funds in compliance with the UNDP procedures. The CSOs’ organizational capacity assessment methods are based on the standard UNDP CSO capacity assessment instrument and may include: visits to potential grantees, telephone interviews, completion of UNDP Capacity Assessment Questionnaire, reference checks on potential grantees, analysis of information on potential grantees available from other sources;
  • Based on the capacity assessment results of the short-listed CSOs, the HR4U submits the list of CSOs recommended for funding for final UNDP Programme Manager approval;
  • UNDP concludes grant agreements with the CSOs.

4.3. Evaluation criteria

Applications will be evaluated by the Grant Appraisal Committee against the following criteria:

o   The quality of the proposal and coherence with the suggested thematic area as outlined in item 1.2 of this CFP;

o   Demonstrated organization’s and team’s capacity to implement the project activities;

o   Proposal contains measures to ensure sustainability of the project;

o   The project relevance according to the needs of beneficiaries (needs assessment and project methodology).

o   The ability of implement a project in cooperation with relevant stakeholder-partner (the Ombudsperson’s Office, the National Agency of Ukraine for Civil Service etc).

o   The degree of innovation of the project

5. REPORTING, MONITORING AND EVALUATION

5.1. Monitoring & evaluation

The Grantee is responsible for monitoring project implementation and evaluating its results. UNDP will monitor the project through grantee reports, site visits, meetings with project personnel and stakeholders, and participation in project events.

5.2. Reporting

The Grantee shall submit the following reports according to UNDP format:

·         Interim reports, including description of activities, results, and agreed monitoring indicators, as well as financial reports – depending on the length of the project proposed (to be specified in the relevant Contract);

·         Brief reports on demand occasionally requested by UNDP HR4U in cases when information on Programme implementation is required in between reporting periods;

·         A Completion report, including a summary of activities and results as well as financial report for total duration of a contract.

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