1.1. About the Project “Civil Society for Enhanced Democracy and Human Rights in Ukraine”
The project “Civil Society for Enhanced Democracy and Human Rights in Ukraine” (CSDR) funded by the Danish Ministry of Foreign Affairs and implemented by UNDP Ukraine builds upon the achievements of the previous Democratization and Human Rights Programme (2013-2016). It is a nation-scale 5-year initiative which runs from 1st April 2017 until 31st March 2022. The overall aim for CSDR is to enhance the institutional capacity of civil society actors in the region in the areas of democracy and human rights to strengthen their impact on the reform processes in the country through better coordination and networking and to contribute to more inclusive, democratic and rights-based governance.
The project aims to strengthen the capacity of civil society organizations to promote democracy and build a constructive dialogue between the government and civil society organizations which is based on citizen participation at all levels in Ukraine. It will also help develop and strengthen human rights actors to promote and protect human rights in Ukraine, and to increase the level of youth civic engagement and youth participation in decision-making processes at all levels.
One of the thematic priorities of the project is increased youth civic engagement and participation in the decision-making process, promotion of volunteerism at all levels through the specialized training of youth workers on civic education; support of local initiatives of youth CSOs and informal youth groups in the fields of democratization and human rights with support of more experienced CSOs; engaging youth in volunteering for civil society organizations at the national and subnational levels.
The CSDR project seeks to support a number of initiatives aimed at developing young men’s and women’s civic competencies needed to achieve positive change in communities. At the national level, the project cooperates with the Ministry of Youth and Sports of Ukraine and All-Ukrainian Youth Centre to develop national policies aimed at increasing youth participation. At the local level, the project cooperates with youth workers, youth organizations and youth centers, whose activities are aimed at developing civic competencies among youth.
1.2 General information
The aim of the competition is to support projects and initiatives developed by youth CSOs and CSOs working with youth which:
- are aimed at involving young people in the decision-making process in the community and using practical tools of youth work based on human rights, participatory democracy, non-discrimination, critical thinking and media literacy;
- promote youth participation in volunteerism and promote volunteerism at the subnational and national levels;
- offer realistic and well-thought-out initiatives in the field of youth civic activism and ways to advocate for them at the subnational community level.
2. ELIGIBILITY CRITERIA
Organizations eligible to receive funding through this Call for Proposals must meet the following basic criteria:
- A formally registered civil society organization (as per the State Registry of Non-Governmental Organizations with 0036 and 0032 codes);
- A minimum of 2 years of proven track-record in youth civic engagement and/or democratization/ human rights, including developing and managing specific projects in those areas.
Proposals submitted to UNDP under this call should include СVs of the leading specialists (internal and external) who are proposed to participate in the project.
It is assumed that the applicant organization has the appropriate financial procedures and can properly accept and use the funds provided under the grant. Proposals that do not meet the requirements above will not be considered.
3. BUDGET AND ALLOWED EXPENSES:
Eligible costs must:
- be necessary for caring out project activities;
- comply with the principles of sound financial management, in particular value for money? and cost-effectiveness;
- be properly recorded, identifiable and verifiable, and backed by original supporting documents.
UNDP grant may only be used to cover the following costs:
- Staff salaries and expert fees;
- Purchase of consultative services provided that these are essential for project goals and objectives;
- Consumables and supplies, including minor personal protective equipment;
- Printing and copying;
- Utility services;
- Renting, catering and other services envisaged by the project activities;
- Travel costs (provided that travel complies with internal UNDP regulations and national quarantine and other restrictions).
The following costs are ineligible:
- Costs of project proposal preparation;
- Debts reconciliation;
- International travel;
- Reimbursement of expenses related to exchange rate fluctuations;
- Creation and registration of the organization;
- Direct fiscal support to state authorities;
- Political activity;
- Religious propaganda;
- Activities leading to direct or indirect discrimination of any social strata;
- Projects aimed at gaining profit from activities;
- Construction or repair work;
- Purchase of vehicles and / or luxury goods and related services;
- Purchase of goods for distribution in the form of humanitarian aid, gifts.
4. PROPOSAL SUBMISSION PROCEDURE:
Project proposals should be submitted in Ukrainian and sent by e-mail to the firstname.lastname@example.org specifying in the subject line, the title of the competition ‘’Сivic engagement of young men and women at subnational level’’. Submitted documents should not exceed 35MB.
The application package should include:
1. Duly filled out project proposal form with relevant attachments: (filled in on a computer and sent in Microsoft Word/Excel format);
2. Copy of the organization’s statute (PDF);
3. Copy of the organization’s registration certificate (PDF);
4. Resumes of key employees and head accountant (PDF, Word);
5. Duly filled out table “Quality Criteria for Participation Projects” (Annex 6);
Applications that are sent in paper format or violating the requirements set for electronic copies, which are mentioned above, shall not be considered.
5. ASSESSMENT PROCEDURES
UNDP specialists will check the proposals against the criteria. At this stage, UNDP can request additional information from the applicants at its own discretion.
To ensure full transparency and equity of the process, UNDP forms a Grant Selection Committee (GSC) that will appraise the proposals. GSC is a temporary authorized body that is responsible for considering, selecting and recommending proposals for funding. The Grant Selection Committee may decide to request additional independent expert opinion during the selection process.
6. CRITERIA FOR THE ASSESSMENT OF PROPOSALS
The proposals shall be assessed by the GSC in accordance to the following criteria:
- Quality and responsiveness of the project proposal to the broad themes highlighted in item 1.2 of this CfP;
- Demonstrated ability of the proposed team to cope with the scope of works described in the project proposal;
- Demonstrated “9 steps of the participation project” see Handbook “Have You Say!”, Chapter 5 (pp. 53-67);
- Quality of the proposed civic education instruments (including scope of partners proposed for implementation and already existing networks linked to the lead applicant);
- Demonstrated measures to ensure the sustainability of the project.
7. REPORTING, MONITORING AND EVALUATION
7.1. Monitoring and evaluation, frameworks for project implementation.
The Grantee is responsible for monitoring project implementation and evaluating its results. UNDP will monitor the project through Grantee reports, online consultations, site visits (if the quarantine restrictions allow), meetings with project personnel and stakeholders (including online), and participation in the project events (including online).
The Grantee shall submit the following reports according to UNDP format:
- Brief reports on demand occasionally requested by UNDP CSDR in cases when information on the project implementation is required in between reporting periods;
- A Completion report, including a summary of activities and results as well as financial report for total duration of an agreement.
1) Applications form